Best Small Business Apps to Manage All Aspects of Your Business

Small business apps are easy to use and you can manage all aspects of your business from anywhere, including your home, office or mobile.

Small business owners know the importance of being flexible and efficient. While it's almost certain that mobile devices will play a vital role in our lives, choosing the right apps can prove difficult.

This is important because you only need one type of office program on your smartphone or tablet. You don't need to move documents between apps to read them on different devices.

You will also need to have quick access to the most important information. It doesn't matter if you're talking about calendar apps , network apps , or a bunch of free cloud apps .

This guide will focus on the most important applications for small and medium businesses. These apps offer valuable functionality and value for money.

These are our top picks for small business apps.

1. Microsoft 365

Although there are many office software platforms available, Microsoft Office 365 is still the best and most affordable. It ranks as our best small business software (opens a new tab).

You may remember when Microsoft Office was a package that you purchased and then installed on your computer. Microsoft 365 can still be used on Android or iOS.

Microsoft 365 comes with three main office software applications: Word, Excel and Powerpoint. OneDrive can also be used for online backup. This is a great feature even if your current cloud provider is Drop Box or Google Drive.

There are other software applications that are part of Microsoft 365, such as Outlook online and PC-only Publisher and Access. Microsoft Teams is also included in the package, but you can still download and use it as a standalone product.

There are many alternatives to Microsoft Office. However, they may have limited features and it may be difficult to convert key office files to other formats. This is something you don't have to worry about when you run your own business.

There are many editions to choose from, depending on whether you want to purchase a license for yourself or a package that includes employees. Additional management and enterprise services are available for business users.

2. RingCentral Office

RingCentral Office is the preferred choice for the best-selling business phone system. Not only does it have a lot to offer, but the price is also very affordable.

You get a cloud phone system built on business services. It can be used on any device with a web browser, including a Windows PC or Apple iPad.

Basic plans include phone system management and call management. You can also rent conference phones or tables from the phone rental option. RingCentral Office is best known for its comprehensive features that should be part of any modern phone service.

RingCentral also offers Unified Communications and Contact Center as a Service (CCaaS). This means that RingCentral can offer an enterprise experience even to small businesses.

RingCentral also offers a Communications Platform as a Service (CPaaS) (opens a new tab). This gives you access to a developer network that allows you to use APIs and customize your phone system to integrate with other software.

Although the cheaper plan may be enough to satisfy small businesses, larger companies will likely benefit from RingCentral Office's wide range of features.

 

3. FreshBooks

FreshBooks, a cloud-based accounting system popular with small business owners, tops our list of the best accounting software for small businesses (opens a new tab).

The package includes a lot of features – expense tracking, time tracking and invoicing – but has a simple interface that's aimed at non-accountants. You'll be up and running in no time.

It's a simple system, but it has real depth. To make life easier for everyone, you can invoice in any currency.

The system can be integrated with other services such as PayPal, MailChimp and Basecamp.

Driving difficulties are minimized. The system can be accessed from any device, including an Android or iOS phone. It's cloud-based, so backups aren't necessary. FreshBooks is available for free for 30 days.

Although the basic plan gives you invoices, estimates, and time and expense tracking, you can also accept online credit card payments from your bank account. However, it only covers you for a small number of clients. Paid plans allow you to increase this while also allowing you to send suggestions. They also save time by providing recurring invoices with the ability to send payment reminders.

4. Avast Business Antivirus Pro

Avast Business Antivirus Pro offers a great suite of enterprise endpoint security. Contains antivirus and firewall. Email protection is also available. Sandbox applications can be added for additional security. Different from the standard Avast Business Antivirus, Avast Business Antivirus PRO also offers Sharepoint and Exchange protection. It also has a variety of server tools and ranks high on our list of the best antivirus for businesses.

Independent testing generally rates AV protection as excellent. Avast's engine blocks 99.7% of threats according to the AV-Comparatives Real-World Protection report.

This security package is still considered the best. However, the free version has been popular for a long time. If simplicity and value are important, Avast Business Antivirus Pro may be a good choice.

This is Avast's most powerful and effective enterprise antivirus. This means you get the standard protection, but with a lot of extra bells and whistles. By clicking the 'View Deal' button, you can be sure that your office infrastructure will be as secure as possible.

This is Avast's most powerful and effective enterprise antivirus. This means you get the standard protection, but with a lot of extra bells and whistles. By clicking the 'View Deal' button, you can be sure that your office infrastructure will be as secure as possible.

5. PayPal

PayPal is the most popular payment gateway for online businesses. This is due to its simplicity and ranking as our top choice for the best credit card processing services.

PayPal makes it easy to integrate with payment gateways for major e-commerce platforms. It often takes just a few clicks and an address to create PayPal processing. The most difficult part of setting up PayPal processing involves copying and pasting the API key.

The Web Payments Standard product for small businesses has no monthly fee. Transaction fees are dependent on sales volume. Many shopping carts can be configured to accept PayPal. However, you can also use it as a separate service for collecting individual payments from clients by simply entering the payment code into your email. You can also subscribe by default.

PayPal offers many other features that allow you to pay in-store using a card reader. PayPal is a great choice for small and startup businesses because it has no monthly fees or hidden fees.

6. Hubspot Marketing Hub

Hubspot provides tools for content management and sales, as well as social media advertising. Hubspot is more than just a website setup and content editing platform. It also offers a wide range of tools to improve conversions. This makes it our top pick for the best content marketing tools and features in our best CRM software.

This is achieved by providing options for split testing and content hosting, sales team communication, customer engagement and communication, as well as goals and objectives, all of which can be tracked using Hubspot's analytics software.

You can also integrate with Salesforce, Google Workspace, and Microsoft 365.

Hubspot is not the best in all the features it offers. However, the complete suite it offers makes it the market leader and the best at what it does.

7. Asana

Asana is a project management solution that you may have used in the past. Although it has many useful features that can increase productivity, the main focus is on tracking. Asana ranks among our best project management software.

You can create reminders and to-do lists to ensure deadlines are met. In addition, you can add colleagues, deadlines, instructions, tasks and comments to items. Asana can also be used to share images from other apps like Google Drive. You can also track the progress of your team members to make sure everything is going according to plan.

You can view the list to see who is involved in certain projects. There is also the option to search for completed tasks.

Asana provides a free entry level that has limited functionality and dashboards. You can upgrade to the premium level for unlimited use and no limit on the number of team members. The Premium level also includes more features, including custom fields and a new timeline feature.